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DISTRICT 11 CONSTITUTION Revised thru January 2007 ARTICLE II. PURPOSE. 1. To design and administer where necessary a numbering system 2. To establish a points system for riders. 3. To establish a participation and advancement system for the 4. To assist the A.M.A. in the coordination and reporting of 5. To support the A.M.A. government relations efforts on the state 6. To provide a means of communications with the membership via ARTICLE III. AWARDS. 1. To recognize participation and achievement through appropriate awards or recognition program on the District 11 level. ARTICLE IV. MEMBERSHIP. SECTION A. Clubs and/or Promoter Corporation SECTION B. Competition Riders SECTION C. LIFE MEMBERSHIP ARTICLE V. ORGANIZATION SECTION A. Officers SECTION B. Board of Directors SECTION A. Duties of Officers The Officers of the Association shall have those duties traditionally
assigned to such officers and any additional duties as specified
in SECTION B. Policy-Making 1. The Board of Directors shall be the policy-making body of the Association and shall oversee all Association activities. 2. All members, member clubs, and member promoter corporations will accept the obligation to be governed by this Constitution and By-laws and any edict of the Board of Directors. SECTION C. Point Keeping SECTION D. Administration of Rules ARTICLE VII. INTENTION TO REMAIN NON-PROFIT 2. The President shall authorize the Treasurer to reimburse any
member for any legitimate out-of-pocket expenses with the 3. The President is authorized to contract with an independent contractor to perform the function of Office Manager, with the cost to be approved by the Board of Directors. 4. In the event of the dissolution of the Association, all assets
remaining after fulfilling payment of all obligations, shall be ARTICLE VIII METHOD OF CONSTITUTIONAL AMENDMENT ARTICLE IX LIABILITY
ARTICLE I. ANNUAL MEETING SECTION A. The President shall designate the time and place of
the Annual Meeting to be held in October of each year, to insure ARTICLE II. ELECTION SECTION A. The annual election of Association Officers shall be during this meeting as the last point of business. SECTION B. In order to be nominated for an office, nominee must
have attended at least 3 regular meetings the previous SECTION C. Nominations may be made by current paid members from the floor, at the August and September Meetings. Nominations will be closed in September. 1. Election of officers and division chairperson shall be at the October Annual Meeting. Announcement of the candidates submitted shall be announced at the October meeting by the chairperson. 2. Only those nominated shall be voted for, and such voting shall be by ballot at the Annual Meeting. 3. Majority vote shall elect. 4. Any member wishing to vote at the annual meeting for election of officers and chairpersons must have attended two (2) regular meetings, the previous year, be in good standing with the AMA and a current District 11 member. Proof of membership will be required. 5. The newly elected officers and division chairperson shall assume office January 1. 6. Should an elected officer or division chairperson fail to attend at least 3 monthly meetings (by May), he/she can be replaced by an appointment by the President, with approval of the Board of Directors. 7. An elected officer or Division chairperson must maintain their
membership in District 11 and A.M.A. while in office. Failure to
do SECTION D. You can only be elected for one contested office. If elected to more than one position, nominee must select one and decline other(s). A new ballot shall then be cast for remaining candidates in the open office(s). SECTION E. Congressmen are not considered officers and are eligible to run for office position. ARTICLE III. DUES SECTION A. Charter fee for member clubs and/or member promoter corporation shall be Ten-Dollars ($10.00) per calendar year. SECTION B. Dues for individual membership shall be Fifteen Dollars ($15.00) per points season for all events except ROAD which will be Ten dollars ($10.00). The fee will be paid thru the office. An additional charge of $1 at the track to be kept by the track doing the sign up. Upon receipt of membership fees, the rider will be issued a membership card. It is to be presented at sign-in at any A.M.A. District 11 event. ARTICLE IV. DUTIES OF OFFICERS AND DIRECTORS SECTION A. President's Duties: The President shall be the chief executive officer of the Association. He/she shall have general supervision of all affairs, and represent the Association when called upon to do so. 1. To preside at all meetings of the Board of Directors. 2. To act as Judge in any dispute pertaining to the affairs and/or business of the Association. 3. To appoint individuals to fill vacancies in office, to appoint new chairmen when new types of events are included in the Association activities, and to appoint all committees with approval of the Board of Directors. 4. The president shall not have the power to vote except in the event of a tie. The President shall have the power to vote to break the tie vote. If the President declines to vote, the motion fails SECTION B. Vice President's Duties: 1. To perform the duties of the President in his absence. 2. To assure that Robert's Rules of Order are followed during meetings. SECTION C. Secretary's Duties: 1. To keep minutes of all Officer and/or Board of Director meetings. Copies of all minutes are to be placed on file in the Association office.
1. To receive funds, issue receipts and make disbursements authorized by the Association. 2. To keep an accurate record of all funds received and all money
spent, submitting a monthly report to the Officers, Directors and 3. To file all pertinent tax statements with local, state, and federal agencies. 4. The Treasurer and office manager shall be bonded by a Surety Bond equal to the Associations assets. 5. The Association's financial records shall be reviewed by a
Review Committee yearly. The Committee shall be made up of two 6. Fiscal year will run from January 1 to December 31. SECTION E. Event Chairman and/or Office Manager's Duties 1. To over see rider point standings for all point earning events of the category he/she administers. 2. To supply current rider point standings to the Officers, member
clubs, member promoter corporations and news media on a 3. To supply final standings to the Association within two weeks after the close of the season. 4. To interpret all rules and act as mediator in all disputes in the event category he/she administers. SECTION F. Director's Duties: It shall be the responsibility of
each member club's President and the General Manager of each 1. To insure that results from his club's events are submitted
to the proper Chairman or Office Manager and to the AMA in the 2. To forward all applications and fees for Membership Cards collected by his club to the Treasurer or Office Manager. 3. To insure that all riders in his club's events are members of the Association if required. 4. To insure that the Association's rules governing the club's events are strictly adhered to. 5. To maintain good communication between the Association and his/her club. SECTION G. Vacancy of Office 1. A vacancy in the office of President shall be filled by the Vice President. 2. A vacancy in any other office shall be filled by appointment by the President, subject to Board of Director's approval. SECTION H. Officer Identification All District 11 Officers will be issued suitable identification
cards so as to be readily identifiable. He/she shall be Article V Office Managers Duties 2. The Treasurer and Office Manager shall be bonded by a Surety Bond equal to the Associations assets. 3. To maintain a current phone number and mailing list of all member clubs, member promoter (or corporation's) and officer AMA number & District 11 numbers including expiration dates in order to maintain the validity of their offices. 4. To assimilate materials necessary to oversee the publishing of a notice of the annual meeting at least 30 days prior to the meeting date. 5. The issuing of Membership cards in a timely manner upon receipt of Annual Dues. When dues are paid at an event and such dues are not forwarded within 30 days the Board is to be notified at the next meeting. 6. To assist the treasurer in keeping an accurate record of all funds received and money spent as well as a monthly membership count to the nearest 100. 7. To maintain rider point standings for all point earning events of the category he or she administers. To have the records on hand to administer any petition submitted. 8. To supply current points standing to all interested parties on a monthly basis during the competition season. 9. To administer, collect, and forward all materials necessary for the printing of the District 11 Rider News. 10. To finalize the standing in the various categories to the Association within two weeks after the closing of the season. To assist in seasonal awards and the Awards Banquet. 11. Establish an amiable relationship throughout the Association in discussing problems that may arise during the season. 12. Establish priorities in handling the District's business flow so as to maintain a continuous operation. Notify the officers of any problems that might jeopardize this continuity. 13. Have a general knowledge of motorcycling, it's types of competition, organizations and personnel as relates to District 11. 14. Keep Board informed of any correspondence regarding District 11 business. 15. Report each month: 16. "C" petitions - bring to board meeting each month for determination. 17. Refer any disputes or rules interpretation issues to the proper event chairman. 18. To maintain a correct mailing list of all member clubs, member promoter corporations, Officers and Directors. 19. To over see the publishing of a notice of the Annual meeting at least thirty (30) days in advance to meeting date. 20. To keep a current list of officers AMA numbers and expiration
dates for District 11 reference. ARTICLE VI. MEETING AND QUORUMS SECTION A. Annual Meetings: A quorum at the Annual meeting shall be the same as a Board meeting. SECTION B. Board Meetings: A quorum at any Board Meeting will be at least TEN (10) Board members in good standing. SECTION C. Executive Meetings: A quorum at any Executive Meetings will be the President and any other two officers. All officers and/or chairman must be notified of time, date and place of meeting. SECTION D. Special Meetings: The President or Vice President may call a special meeting among Officers, Directors, and/or chairman on an urgent basis. Minutes must be taken and are subject to review at the next Board of Directors meeting. SECTION E. Proxy Voting: Business of the Association may be conducted
by registered mail to members clubs and member SECTION F. In all voting whether By-laws, Guidelines, or Officer Elections, one person gets one vote, regardless of how many clubs, promoters, or Offices are represented by one person.
SECTION A. Charges: All action taken by the Board of Directors is subject to AMA approval 1. Any member may bring charges against any other member, club,
promoter, competition rider, and/or Association official by 2. After reviewing the charges , the President may convene a Court
of Inquiry consisting of three (3) members of the Board of Directors
at which both the accused and the accuser must appear. After hearing
the testimony, the Board of Directors will submit a SECTION B. Expulsion: For unsportsmanlike conduct or blatant disregard
of A.M.A. or Association rules, a member may be ARTICLE VIII. EVENTS The sanctioning of events and the rules under which they are run
shall be conducted to provide equitable and fair competition for
the
These By-Laws may be amended by presenting the desired changes in writing to the President at a meeting of the Board of Directors. It will require a 3/4 vote of the Board of Directors present and voting to accept the proposed change, provided that notice of the proposed change has been made in writing to the Board of Directors and read at two (2) consecutive meetings. Article X. Scholarship The following Scholarship Fund has been established to further the education of members and/or their families. The Scholarship monies can be adjusted according to the financial stability of District 11. The Program will consist of 2 plans - one for members and one for family members (limited to immediate family members, step-children, and grand children.) Criteria is the same for both plans and is as follows: Criteria: Senior high school graduate, and all undergraduate students in District 11, 2.5 GPA or better, attend full-time, money to be sent to school of choice. Amount: Member Plan Family Plan 1st place - $500- reapply for renewable 1st place - $250 Deadline for 2007 Scholarship is: June 1, 2007 Apply to: Submit the following to the District 11 Scholarship Committee....
Application form, brief biography, school transcript, 2 reference
letters, and submission of an essay of not more than 550 words of
student's career goals, what steps he/she has taken so far and where
he/she hopes to go. DISTRICT 11 POLICY GUIDELINES ARTICLE 1. GENERAL SECTION A. The American Motorcyclist Association Competition Rule Book and Road Rider Rules shall be followed in their entirety. While the District is not a rule making body for the AMA, its intent is to see that the AMA's goals and guidelines are followed. Functions also include the following: 1. To design and administer where necessary a number system for 2. To establish a points system for riders. 3. To establish a participation and advancement system for the 4. To assist the AMA in the coordination and reporting of calendars of sanctioned events. 5. To support the AMA government relations efforts on the state
level. 6. To provide a means of communication with the membership via a newspaper or newsletter. 7. To recognize participation and achievement through an appropriate
awards or recognition program on the District
2. Off-Road - A sanction meeting is run by the AMA and District
11. The District 11 off-road sanctioning procedure is a 3. Road Division -All dates will be submitted at the annual sanction
meeting. The mileage between events will be decided SECTION C. Any club or promoter applying for an event sanction
after the annual sanction meeting must be approved in writing by
all other clubs/promoters sponsoring a conflicting event on that
date. This must be approved in writing by the Event Chairman If two (2) clubs/promoters send in for an open race date after
the sanction meeting, they can both have that date, if they are SECTION D. Method of Amendment of Guidelines. 1. Proposals for guideline changes can be made anytime during the
course of the year. They will be 2. Any new proposed classes shall be probationary for at least the first season. ARTICLE II. RIDER POINT SYSTEM SECTION A. To accumulate points in District 11, toward year-end
awards, a rider must be a current District 11 and AMA card SECTION B. Points shall be kept on an annual basis. A racing season
will be from November 16 to November 15. This will allow SECTION C. Riders that are not District 11 members will not receive
District 11 points, and District 11 members will not be moved up.
For Road Division rule, see Section D under Road Division. Any OFF ROAD National class will not exceed the 5-20 rider SECTION D. For amateur classes, where age is a determining factor,
certified birth certificate or SECTION E. All clubs/promoters must submit to the District, ARTICLE III. MOTOCROSS SECTION A. District 11 point classes are: 50cc 4-8 STOCK oil injected Girls class 52cc - 85cc 7-11 years and SECTION B. For races with small attendance, the classes may be SECTION C. The first 10 riders in each "A" Class may
be assigned SECTION D. Indoor MX will not count for year-end awards or regular SECTION E. Pro Riders are not eligible for "A" Class
Year-end SECTION F. The committee to review "A" riders that petition
to return SECTION G. C class eligibility SECTION H. ADVANCEMENT METHOD 1. Advancement points and Championship Points will be kept separate.
A rider who attends every race, and through his participation supports
the District and its organizer's, is rewarded by accumulating Championship
Points toward the District Year End Awards. That same rider generates
an advancement evaluation that responds to his successful participation,
rather than how many events he/she has ridden. Championship Points
will be in accordance with AMA Rule Book. 2. Championship points are for year-end awards. 3. Advancement Points will be as follows: (for "B" classes) 4. District 11 will send a list of all "A" riders to
each club/promoter 5. "A" or Expert rider classification and/or participation
is considered permanent advancement, but may be changed, If, after
riding one season as "A" rider, a rider feels he/she is
not qualified and capable of competing reasonably successfully in
the "A" class, a rider may appeal to his/her chartered
District, in writing, asking to return to the "B" class.
Riders will be notified in writing of the out come of the appeal.
All A to B petitions will be reviewed ONLY at the January meeting.
Petitions will be accepted after November 15th and must be received
by January 16th for consideration along with $5.00 fee. Those riders
returned to "B" classes shall be only those riders totally
non-competitive in the "A" class situation, in the opinion
of the District council. All decisions are final. Care will be taken
not to return riders that dominate the "B"class they are
returning to. Upon returning to the "B" class, the riders
will begin accumulating "B" advancement points. A rider
may return to the "B" class only once. A fee of $5.00 6. A rider cannot compete in the "B" Class if he/she
held a pro license 7. An "A" rider may be reviewed for return to "B"
status if he/she has sustained a major injury preventing them from
racing for at 8. Any rider, who after reaching the age 32, may petition to return
to "B" class racing. Advancement points towards the "A"
class will 9. Advancement Points and Championship Points will be kept separate.A rider who attends every race, and through his participation supports the district and its organizers, is rewarded by accumulating Championship Points toward the District Year End Awards. 10. That same rider generates an advancement evaluation that responds to his successful participation, rather than how many events he/she has ridden. 11. Championship Points will be in accordance with AMA rule book system/Championship points are for year-end awards. 12. Advancement points will be as follows: (for "C"
classes) 13. The total number of advancement points accumulated in a season
is divided by the total events entered where points were earned
. This creates the rider's performance value. If the performance
value is 10 or higher (in "C" classes) the riders will
advance. 14. A rider must have a score in a minimum of 5(five) events before an evaluation level will be figured. 15. Advancement points are on an annual basis, not accumulative. ARTICLE IV. ENDURO SECTION A 2. Any ties in the season points will be broken by figuring the
riders point average. Total points divided by number of events equal 3. Both "A" and "B" Top overall season champion
will be figured from the top 20 overall list by the method described
in paragraphs SECTION B. Not more than one Enduro shall be sanctioned on the same day, unless one is an "A" run and other is a "B" run. SECTION C. "B" riders remain "B" for the competition
season so riders will be eligible for awards at the Annual Awards
Banquet. SECTION D. All referee reports are to be submitted, listing both SECTION E. A club member may earn the equivalent to their best class and overall (A or B) score by working (ie: layout, marking, signup, checking & cleanup) their respective club's event. Points earned working said event are not to exceed the points possible for that class at that event. The club member's participation points can not exceed half of his/her total points. Riders may also earn participation points by working a designated District 11 fund raising event. SECTION F. Enduro Classes that pay points toward year-end District
11 awards are as follows:
1. The District's top 14 overall "A" riders from the
immediately previous season must compete as "AA" class
riders in the 2. Any National Enduro high-point overall winner in a current
year must compete the remainder of the season as an "AA" 3. "AA" class riders and "A" class riders
compete for the same overall points, as per District 11 and AMA
points guidelines; 4. All "AA" class riders will compete in a single class regardless of the motorcycle engine displacement. ARTICLE V. HARE SCRAMBLES SECTION A. Hare Scramble classes that pay District 11 year-end 50cc stock (4-6 ) *No year end awards for Novice classes. Riders listed in the District 11 final points for the previous year in all other classes would not be eligible for this class (including youth classes). Advancement out of this class would be top five (5) placing in the District 11 point standings of the previous season. Advancement is permanent.
SECTION C. Referees report must include the top 14 overall riders,
and ATV top 14 overall SECTION D. Novice classes are not eligible for year end awards. SECTION E. A rider must complete a minimum of 1/2 the number of laps as the winner of his class to receive a score and be eligible for points (per AMA Rules) If the class winner turns an odd number of laps the total will be rounded down to determine finishers. Example: If the winner turns nine laps all riders completing 4 laps or more will be scored. EXCEPTION: (per D-11) Youth classes only - may be scored if they complete at least one lap. SECTION F. A rider may earn 10 participation points by working at a Hare Scrambles - BUT a riders participation points can not exceed half of his/her total points. Riders may earn participation points by working a designated District 11 fund raising event. SECTION G. Any season of 20 races or less, 100% of the events (hare scrambles) will count toward the riders year end points total. If there are 21 or more races scheduled at the annual sanction meeting then the riders score will be based on his best finish in 80% of that seasons events. The number of events scheduled at the annual sanction meeting will determine which scoring system shall be used. Any events added or deleted after that day will not cause the scoring system to be changed. When the 80% rule is used the final number of scores to count will be rounded to the nearest whole number (26 x .80 = 20.8 will be 21 races and 24 x .80 = 19.2 will be 19 races). In the event of a tie based upon points the finishing order will be determined by class finishes. The rider with the most first place results would be the higher finisher. If the first place finishes are equal or if neither rider has a first place finish the determination would fall to second place finishes and if necessary third, fourth etc... H. Arrows may be used to direct competitors on the proper route when the terrain does not clearly dictate direction. Unless otherwise instructed at the riders meeting, riders must ride no more than 20 feet from the course marking arrows. If two arrows are positioned on each side of the route, riders must remain between arrows. I. Subject: Color coding the class. Proposal was made that District
11 adopt a color code system for hare scrambles events. ( A color-coded
sticker placed on the back of helmets would be a great help for
the racers to identify riders' classes. It would also help promoters/clubs
cut down on the complaints about riders starting in the incorrect
row.) The following is an example of the bike classes and color
codes that could be used pending color availability. Pro = white;
Vet = dark orange; 4 stroke = fluorescent orange; open = chartreuse
green; 125 = yellow; 200 = red; 250 = light blue; lightweight novice
= pink; heavyweight novice = light orange; senior = dark blue; J. Only events where all riders are eligible for the overall trophy and race at the same time shall be considered a hare scrambles. All others are non point paying GP's (see article VII) ARTICLE VI. ROAD DIVISION SECTION A. Road club members wishing to compete for points must
be SECTION B. District 11 points will be given to following classifications:
SECTION D. District 11 participation points will be given for
out of District 11 events (if proof of participation is submitted
to SECTION E. 20 points will be given for participation in Nationals and Road Riding Conventions. SECTION F. If a neighboring District holds an event, on the same
day as a District 11 event and a road rider does attend and SECTION G. District 11 Road Riders unable to ride their own event
or District 11 sponsored road event due to working said event, can
receive 10 participation points in their class for working said
event. Riders may also earn participation pints by working a Article VII Grand Prix - 2007 probationary offroad division Grand Prix events would be scored separately from Hare Scrambles.and be considered conflicting with Hare Scrambles. Grand Prix and Hare Scrambles events could not be schedules as District 11 point paying events on the same day. ARTICLE VIII. HILLCLIMB SECTION A. Hillclimb classes that will pay year-end District 11awards
are as follows: 1. Top time of the day will receive 10 extra points. SECTION B. The week of an amateur national hillclimb, there can not be any other hillclimb that pays district points, but a rider can get district points for the place that they finish at the national if rider normally rides and belongs in that district. ARTICLE IX. DIRT TRACK SECTION A. Dirt Track points will include Short Track, 1/2 Mile and TT. SECTION B. In Dirt Track, the Mini Jr and Mini Sr classes will
be SECTION C. The following classes will have year-end awards in ARTICLE X DISTRICT 11 YEAR-END AWARDS SECTION A. If there are not 10 cardholders in a class, then awards will be paid to the number of riders equaling 50% of the cardholders. Such as, if there are 8 cardholders, awards will be given for first through fourth. If the number of cardholders is not even, then the number of awards shall be rounded up. SECTION B. Class Awards 1. The first place finisher in each class of each division will receive an award, excluding Novice classes. 2. In case of a tie for first place, both persons shall receive an award. 3. In the case one person should win an award in two or more classes, either within the same or in two separate divisions, that person shall receive an award for each class won. 4. The 2nd thru 6th place finishers in each division will receive awards. 5. The rider is the only person eligible to receive an award (i.e.
name will be identical.)
ENDURO -Overall TROPHIES/PLAQUES 1. "A" Trophy - will go to top overall "A"
rider as described in 2. "B" Trophy - will go to top overall "B"
rider as described in 3. Both "A" and "B" top overall season champion
will be figured ROAD - AWARDS 2. Overall combined points(Points earned in two or more classes). 3. Rotating High Point - 1st place rider's District points are
divided by 4. Club Award - One point for each District 11 Club member attending MOTOCROSS - OVERALL TROPHIES/PLAQUES HARE SCRAMBLES -OVERALL TROPHIES/PLAQUES HILLCLIMB - OVERALL TROPHY/PLAQUES
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