District 11 Monthly Meeting Minutes October 30, 2007

Meeting was called to order by President Jim Barnhart with 30 in attendance.  Those attending were:  Mitzi and Bill Barnes, Jim and Marie Barnhart, Shawna Bickley, Sheryl Blum, Doug Buckler, Jayne Chrystal, Joe Collins, Tom Cowher, Dennis Deeter, Tom Dotson, Amy and Matt Eastman, Janet Fout, Mary Hamilton, Ruth Hughes, Bill Kaeppner, Charlie Kline, Wayne Olson, Jeremy Osborn, Art Pickelheimer, Henry Swartz, Steve Wheeler, Cheryl Willard, Nathan and Trevor Place, Tony Kilbarger, Steve Barber and Chad Anthony.

 

Minutes were read and approved from the last meeting with the following correction made by Joe Collins about his comment on the 50/50 drawing - funds should be reported in the event it was collected by a club - initially was to be AMC.

Treasurers report:  read by Joe and approved.  Dennis Deeter questioned the negative check book balance.  Joe said that the Quicken program shows it like that.

Office Report:  Mitzi Barnes gave membership report of 2260 with 37 clubs/promoters.  All of the trophy sponsors for TITH have been billed.

Letters about the sanction meeting went out this week.  Doors open at 10.  Meeting starts at noon.  Same location in Circleville.

Motocross Report:  Sheryl Blum reported that things were going well with one event left at Lake Bailee.  Bill Barnes said that the office received word that the event was cancelled and he had marked it on the main calendar on the website.  Will also mark it on the home page.

Hare Scramble Report:  Marie Barnhart reported that there was nothing new to report.  There is one more event at Krash on November 4^th.

Enduro Report:  Charlie Kline reported that numbers are down.  Last event of the season will be at Treaty City.

GP Report:  Henry Swartz reported that the GP last weekend had a low turnout.

Road Report:  Mary Hamilton reported that the sanctioned road clubs were dying although Treaty City did have a good weekend and turn out.  There is too much competition with un-sanctioned events.

Hillclimb Report:  Ruth Hughes reported that Pioneer got the National Hillclimb for 2008.  It will be held on August 9^th and 10^th.

Dirt Track Report:  Art Pickelheimer - nothing to report

Congress report:

Bill reported that ATV recreation events are now in with the road division.  Bill thinks that it will open opportunities while Mary does not think that it will encourage AMA or District membership.

Mary said that some more definitions were cleaned up in the rule book.  Annual releases are being encouraged with both parents needing to sign the release.

Charlie reported that in the offroad Congress that Enduros on the national level are changing from AA to Pro.  Definition of a closed course enduro was made.

All congress proposals that passed must still pass the AMA Board of Directors next month before they will be adopted.  There will be a posting on the AMA website as to what passed and what didn’t.

Newsletter Report:  Jayne Chrystal

The current issue is in the works.  Next deadline is December 20^th.  Thanks to all who help with pictures and stories - Val Buttrick and Mike Lewis.  There will be a tribute to Shannon King in the January issue.

Jayne would like to poll the clubs/promoters at the sanction meeting to get new ideas and take any comments for the newsletter.  No one opposed.

Website report:  Bill Barnes

An e-mail has been sent to clubs/promoters about adding posts to the website.  Disclaimer will be corrected as of the next meeting.

Marie would like to make a post for everyone to check the website for the banquet dates. They will be posted as soon as they become available.

New Business

Dan Knecht is absent tonight because of work commitments.  He would like to donate his $100 from Congress back to the district because he could not attend congress until Saturday.

Charlie made a comment about rider numbers being down and to those clubs and promoters here tonight, to take in to consideration when picking/setting dates at the sanction meeting that the feed back from the riders is that there are too many events.

Steve Barber asked if the dates for the banquets have been set yet.  Marie said no.  They will need to check on availability of banquet facilities.  Mary made the suggestion to have the motocross banquet closer to Columbus.  Sheryl Blum is checking on halls too.  Offroad seems to do better with their banquet further south. 

Jim said that he has been approached by Kevin Kogar with Pro Action Suspension.  He would like to give away $500 worth of product to come to the banquet.  There was no opposition to this.

Jim said that we need to decide as a district whether Thrills in the Hills should be a part of Buckeye Series.  Should it go out for bid again? Tom asked if the cost to be in it was worth it.  Jim figured it brought in 150-175 additional riders for the MX on Saturday and 300 for the Buckeye Series on Sunday.  Mary made a motion to be a part of the Buckeye Series.  2^nd by Dennis.  10 in favor, 2 opposed.  Charlie asked if there was still talk of separating the events on different weekends.  Dennis felt is was better to have everything on one weekend.  A lot of the riders would ride other divisions if it was all together.

Tom would like to set a goal to have the dates for the banquet set by the sanction meeting.

Ruth said that the hill climb banquet will be the 1^st of April.

Vote was taken on proposals:

2007 District 11 Proposals

#01-07  submitted by Charlie Kline 3-27-07
Article IV Enduro   Section A - add to paragraph 2
"in the event the point average is the same, ties will be broken by determining class finishes. The rider with the most 1st place results would be the higher finisher or 2nd, 3rd, etc... results if necessary.”     5 in favor 0 opposed. Goes to October meeting. Voted on at October meeting and passed 14 in favor 0 opposed.

#02-07   submitted by Charlie Kline  3-27-07
Article 1 General    Section B Paragraph 2
Delete: there will be only one enduro or one hare scramble on any one date.    8 in favor 0 opposed - goes to October meeting. Voted on at the October meeting and failed - 0 in favor, 11 opposed.

#03-07    submitted by Charlie Kline  3-27-07
Article IV Enduro    Section F
Delete: 125 B class and add Masters (58+).     5 in favor - 1 opposed. Goes to October meeting. Voted on at the October meeting and passed 13 in favor, 0 opposed.

#04-07    submitted by Charlie Kline   3-27-07
Article IV Enduro    Section G. Paragraph 1
Change all references to "Top 14" to "Top 10"    8 in favor - 0 opposed. Goes to October meeting.  Voted on at the October meeting and passed.  9 in favor, 0 opposed. 

#05-07   Proposal submitted by Ruth Hughes  5-29-07

Chapter VIII Hillclimb     Section A

Change the 0-250cc in stock class to 0-400cc stock. Change 251cc stock to 401cc & up stock class.  Voted on at the October meeting and passed.  9 in favor 0 opposed.

#06-07    submitted by Amy Eastman  5-29-07

Article III Motocross    Section A

Due to lack of participants in the Quad 2 stroke class revise this class to become solely Quad “C” class division and revise Quad 4 stroke to become an “A/B class division. This would allow a true beginner quad class and allow a separation of skill levels therefore increasing participation in both classes.  Voted on at the  October meeting and passed - 9 in favor 0 opposed.

#07-07    submitted by Sheryl Blum     5-29-07

Should proposal #06-07 fail change the following:

Due to lack of participants in Quad 2 stroke throughout the district. Remove Quad 2 stroke from class list as a D11 recognized class for year end awards.   no vote as #06-07 passed.

#08-07    Submitted by Marie Barnhart July 31, 2007

Article V Harescrambles    Section A

Change wording to riders listed in the top 6 at year end in any other class except youth classes, would not be eligible to ride the novice class the following year. This change is needed because the youth riders are not ready to compete against an average of 60 bikes compared to 20 riders. They are also not ready or physically fit enough to race twice as long. 

Voted on at the September meeting 11 in favor - 0 opposed.  goes to October meeting for final vote.  Voted on at the October meeting and passed - 7 in favor 1 opposed.

#09-07    Submitted by Marie Barnhart July 31.2007

Article X District 11 year end awards   Section C

Change youth trophy –top points getter to micro trophy top point getter and mini trophy top point getter. The competition between micro riders and mini riders is not the same. Micro riders ride less than ½ of the course that mini riders ride. Having just a youth trophy is an unfair competition putting 4 years olds against anyone up to 15 years old. 

Voted on at the September meeting  10 in favor - 1 opposed   goes to October meeting for final vote.  Voted on at the October meeting and passed - 5 in favor 3 opposed.

#10-07   Proposal Submitted by Marie Barnhart July 31.2007

Article V Harescramble   Section C

Add referee report must include top 14 micro riders and top 14 mini riders.

This would be done so that the top points getter for each could be tracked. 

Voted on at the September meeting 10 in favor - 0 opposed    goes to October meeting for final vote.  Voted on at the October meeting and passed - 2 in favor 0 opposed.

#11-07   Proposal Submitted by Marie Barnhart July 31.2007

Article II Rider Point System   Section B

Change that any protest or concerns involving year end point standings must be brought to D11 attention no later than 14 days prior to that division’s banquet dinner. This change is needed due to available dates for year end banquets. 

Voted on at the September meeting  9 in favor - 0 opposed   goes to October meeting for final vote.  Voted on at the October meeting and passed  11 in favor - 1 opposed.

#12-07     Proposal Submitted by Marie Barnhart July 31.2007

Article V Harescrambles   Section A

Due to the amount of riders receiving year end awards for riding 10 or fewer events during the race season, add - in order to qualify for year end awards a rider must ride 50% of the events scheduled at the Sanction meeting. 

Voted on at the September meeting 6 in favor - 1 opposed   goes to October meeting for final vote.  Voted on at the October meeting and failed  5 in favor - 7 opposed.

#13-07    Proposal Submitted by Rick Landis July 31.2007

Article III Motocross     Section D

Arenacross style races will pay on a 10 point scale for district overall awards.

This change would be due to the fact they only run 1 moto for these races and the fact that they can sometimes have 2 winners for the same class because they don’t run qualifiers for the class just run two separate races when too many for the gate. With the number of fair races riders who only ride races with 2 moto format don’t have a chance if they don’t race fair races to be at the top in points. 

Voted on at the September meeting 10 in favor - 1 opposed   goes to October meeting for final vote.  Voted on at the October meeting and failed - 2 in favor 12 opposed.

#14-07    Proposal submitted by Tom Dotson July 31, 2007

Article V Harescramble   Section A

Open "A" - (PRO) top 14 riders from the year before, and any rider wishing to ride in the class. "A" riders are only for 1-year or while the rider is in the top 14. Any size motorcycle may be used. All riders, regardless of age finishing in the top 14 in the prior season must ride open “A" (Pro) class. Once you ride "A", you must remain "A" for the remainder of the season. 

Voted on at the September meeting 10 in favor - 0 opposed   goes to October meeting for final vote.  Voted on at the October meeting and passed - 15 in favor 0 opposed.

Proposal #15-07  Submitted by:  William Allen 8-28-07

Change to Policy Guidelines Article V. Hare Scramble Section A.

Reason for this proposal.

This change would make ATV "A" and Motorcycle "A" guidelines for age exemption consistent with each other. The ATV "A" rule will mirror the existing Open "A" Motorcycle rule that is also referenced in Article V. Hare Scramble, Section A.

(Existing Motorcycle Rule;

Open "A" - (PRO) top 14 riders from the year before, and any rider
wishing to ride in the class. "A" riders are only for 1-year or
while the rider is in the top 14. Any size motorcycle may be
used. Any rider eligible to ride the Vet, Senior or Super Senior may
choose to do so rather than riding the Open "A" (Pro) class. Once you
ride "A", you must remain "A" for the remainder of the season.)

Write out the exact wording of proposal as it will read if accepted:

ATV "A": Top 10 overall ATV riders will be advanced to ATV "A" at the end of each season, and any rider wishing to ride in the class. "A" riders are only for 1-year or while the rider is in the top 10. Any "full size" ATV may be used. Once you ride "A" you must remain "A" for remainder of season. Exception: Any rider eligible to ride the Vet (30+) class may choose to do so rather than riding the ATV "A" (Pro) class.

Voted on at the September meeting 7 in favor - 0 opposed   goes to October meeting for final vote.  Voted on at the October meeting and failed.  3 in favor 7 opposed.

Proposal #16-07   submitted by Henry Swartz 8-28-07

Policy  Guidelines GP Chapter

Proposed classes for 2008 points paying classes for GP’s

Bike Classes:

85cc Senior (ages 12-15)

Schoolboy 86-125cc 2 stroke

Lightweight Novice 230 & under

4 stroke light 250 & under

Heavyweight novice 231 & up

250 B 2 & 4 stroke

30 Plus

40 plus

50 plus

Quad Classes:

ATV A

ATV B

ATV C

ATV 30 +

All other classes will remain probationary for 2008 to give them a chance to grow.

Voted on at the September meeting 11 in favor - 0 opposed   goes to October meeting for final vote.  Voted on at the October meeting and passed.  8 in favor 0 opposed.

Proposal 17-07  submitted by Dan Knecht  8-28-07

Change to Guidelines Article III      Section A 

Reason for proposal:  The AMA has adopted these classes for 2008, this would just help put the District in line with the AMA rules.

·         MX lites (100cc-153cc 2 stroke/151cc-250cc 4 stroke)  A,B,C (replaces 125 A,B,C).

·         125 class (86cc-125cc 2 stroke only) A,B,C   (probationary)

·         Motocross (154cc-285cc 2 stroke/251cc-450cc 4 stroke) A,B,C (replaces 250 A,B,C)

·         250 class (126cc-250cc 2 stroke only) A,B,C (probationary)

·         Open (251cc-500cc 2 stroke/390cc-650cc 4 stroke) B/C

Displacements may be OEM or achieved by aftermarket modification.

The amateur motocross class structure for 2008 also includes Plus 25, Veteran 30 and Veteran 40 for riders at least 25, 30, or 40 years old, respectively, riding two or four stroke motorcycles with displacements of 86cc-open; and a Women’s class for women riding two or four stroke motorcycles with displacement of 80cc-open.

Add to 25 + A & B  86cc-open 2 or 4 stroke

Add to 30 + A & B  86cc-open 2 or 4 stroke

Add to 40+  86cc-open 2 or 4 stoke

Womens class 12 years and up add: 80cc-open 2 or 4 stroke

Voted on at the September meeting  12 in favor 1 opposed   goes to October meeting for final vote.  Voted down at the October meeting as the AMA has already changed the classes listed above.  0 in favor 5 opposed.

Proposal 18-07  submitted by Marie Barnhart 8-28-07

Change to Policy Guidelines Article V Hare Scrambles Section F

Reason for change:  change worker points allowed due to classes being won at year end with half (½) of the riders total points being worker points.

“A rider may only accumulate worker points for two events equal to his/her highest point earning event competed in.”

Voted on at the September meeting 8 in favor - 0 opposed   goes to October meeting for final vote.  Voted on at the October meeting and passed 10 in favor 2 opposed.

Proposal 19-07  submitted by:  Dennis Deeter 8-28-07

Change to guidelines Article II Section A.

Reason for change:  the District is not getting all participants to join District for points to be kept easier.  All participants must belong to a district.  Sign up should be checking each entrants district card.

“Clubs/promoters who fail to comply with district membership requirement (per AMA rider eligibility) shall be assessed a fee equal to District 11 membership cost for said riders.”

Voted on at the September meeting  9 in favor - 1 opposed   goes to October meeting for final vote.  Voted on at the October meeting and failed.  6 in favor 13 opposed.

Proposal  20-07  submitted by Jim Barnhart 8-28-07

Change to by laws Article III section A

Reason for change:  There is a large interest in making the year end awards improve and hopefully cause fewer events.

“Charter fee for offroad member clubs and or member promoter corporation shall be one hundred dollars($100.00) per calendar year and ten dollars ($10.00) per event scheduled.  Charter fee for road clubs and or member promoter corporation shall be ten dollars($10.00) and five dollars ($5.00) per event.”

Voted on at the September meeting 9 in favor - 1 opposed   goes to October meeting for final vote.  Voted on at the October meeting.  9 in favor and 9 opposed.  President Jim Barnhart broke the tie by voting in favor of the proposal.  Proposal passed 10 in favor 9 opposed.

Proposal #21-07  submitted by Joe Collins 8-28-07

Change to by-laws article V  office manager duties

“Delete #18, #19 and #20.”

Reason for change:  #18 is a duplicate of #3.  #19 is a duplicate of #4. #20 is a duplicate of #3.  Helps reduce redundancy.

Voted on at the September meeting 8 in favor - 0 opposed   goes to October meeting for final vote.  Voted on at the October meeting and passed.  10 in favor 0 opposed.

Proposal # 22-07  submitted by Joe  Collins 8-28-07

Change to guidelines Article III MX Section H. 8

“Delete” 8. Any rider, who after reaching the age 32, may petition to return to "B" class racing. Advancement points towards the "A" class will not count.

Reason:  any rider can petition to return to B anyway.

Voted on at the September meeting 1 in favor - 6 opposed.  Proposal will not go to the October annual meeting.    

Nomination of Officers:

Tom made a motion to suspend the rule and accept nominations as they are since no one is running opposed.  2^nd by Mary.  11 in favor - 0 opposed.

Jim Barnhart - President

Dan Knecht - Vice President

Joe Collins - Treasurer

Jeremy Osborne - Secretary

Art Pickelheimer - Dirt Track Chairman

Charlie Kline - Enduro chairman

Henry Swartz - GP Chairman

Marie Barnhart - Hare Scramble Chairperson

Ruth Hughes - Hillclimb chairperson

Sheryl Blum - MX chairperson

Mary Hamilton - Road chairperson

Sheryl made a motion to adjourn.  2^nd by all

Recorded by Cheryl Willard, secretary