Minutes of the District 11 meeting held July 31, 2007

 

Meeting called to order by President Jim Barnhart with 18 present. Those in attendance were:  Jim and Marie Barnhart, Dan Knecht, Henry Swartz, Ruth Hughes, Mary Hamilton, Charlie Kline, Art Pickelheimer, Sheryl Blum, Joe Collins, Mitzi Barnes, Tom Dotson, Jeremy Osborn, Janet Fout, Wayne Olson, Dennis Deeter, Tom Cowher, Bill Kaeppner

 

Minutes from previous meeting were read with no corrections.  Motion by Art to approve minutes, 2nd by Bill K.

 

Treasurers report: Joe Collins stated 2006 tax return material sent to accountant.  Income still down over last year.  Joe has some ideas to help save money and make money for district to be covered in new business.

 

Office Report: Mitzi Barnes stated 313 new memberships this month which is up a little from last month. No response yet from trophy sponsors.

 

Motocross Report: Sheryl Blum stated it appears that mx attendance is up.  She has had a lot of complaints about Lake Bailee and has forwarded them to the AMA.

 

Hare Scramble Report: Marie Barnhart stated attendance seems to be picking up at HS.  Thunder in the Hills had 87 riders, AMC had 115 Sat and 131 Sun.   There still is not many 50 riders.

 

Emduro Report: Charlie Kline state last Enduro turnout was good at NSER.  No injuries and riders seem to enjoy it.

 

Road Report: Mary Hamilton had nothing to report

 

Hillclimb Report: Ruth Hughes had nothing to report.  She questioned why Hillclimb results were not posted in newsletter.  Mitzi stated she was not sure but didn’t think they were given to her to submit.

 

Dirt Track Report: Art Pickelheimer stated there were several district riders who were in the top five in their class at the Amateur Nationals in July at Illinois.   

 

GP report:  Henry Swartz stated WWL had a good turnout and Fast Traxx had 260 riders.

 

Road Congress:  Mary Hamilton stated she hasn’t gotten any new proposals from anyone but that she did get revisions to look over.  She feels the AMA is trying to push the districts out as anyone can get a sanction

 

Off Road Congress: Dan Knecht has had no proposals submitted to him.  Tom Cowher questioned whether we want or need to make class changes in light of changes AMA has made.  Questioned whether proposal would need to be done tonight to get into next newsletter.  Several options such as extend newsletter deadline or submit to Mitzi so she can get it in by deadline. Tom also found out outlaw tracks are running contingency races at same time D11 is running their contingency races. AMA needs to be told this.  Bill K also felt there may need to be a proposal of some sort to allow 2 HS in district on same weekend to maybe block outlaw races from squeezing in he will write proposal if needed.

 

ATV Congress: Bill Kaeppner questioned is D11 AMA association a race only association?  Should the district be more involved in OMTA getting legislative initiatives?  What if we could get clubs to run recreational events and dealer discounts to OMTA members.   We should be having more of a quad turnout at our events.  We need to look into the market that is growing ATV youth.

 

Newsletter:  Jayne Chrystal was absent.   Janet questioned why ad by Steele City in our newsletter since not D11 when running against district events.  Somewhere under previous minutes it was agreed upon that they could advertise if not conflicting with D11 event.  Steele City was running amateurs on Friday and pros on Saturday and Sunday.  Does pro mx conflict with amateur mx?   Need to check to see who submitted ad.  Was it Jeff Russell directly through Chuck or thru Jayne.  Per newsletter guidelines no advertisement outside of D11 boundaries.  Joe thinks that may have been changed at a previous meeting and not updated in newsletter.  Jim to follow-up with Jayne,

Mary stated she saw that the Marysville Tribune says they do print jobs. She will check with them on prices to do our newsletter.

 

Old Business:  Discussion regarding issue of $1.00 per rider to be paid by District 11 for Buckeye Series race 2006.  When it was originally voted on to be a part of Buckeye Series there was no mention of rider fee.  Joe made a motion to rescind vote for paying rider fee of $234 for race in 2006 and not to pay in 2007.  Reasons to rescind this is we would have to go to Jeff for a refund of some money since that would make our profit less than it was,  due to the negative cash flow we have now,  we are providing free ad.   2nd by Mary.  Voted on 7 approved, 3 opposed.  Motion passed.   

 

 Joe made a motion that the policy for the Buckeye Series needs to be reviewed on an annual basis.  Tabled for now.

 

New Business:

Marie submitted 5 proposals.  They are listed at end of meeting minutes.

Sheryl submitted a proposal written by Rick Landis.  It is listed at end of minutes.

Tom Dotson submitted 1 proposal for HS. It is listed at the end of the minutes.

 

Dan questioned why dollar amount on memberships don’t add up to that income shown on treasurer report.  Joe stated it is due to the fact the season began in 2006 so some of the income from them is actually documented in 2006.  The count Mitzi gives is for the race season to date.

 

It was mentioned that we have not raised the price to join D11 in some time we may want to do that to increase our income.

 

Motions made by Joe:

 

1.      Eliminate mailing meeting minutes to clubs as they are sent by email and are available to view on D11 website.  2nd by Tom voted on 7 approved 3 opposed.  Motion passed.

2.      Due to non payment by several trophy sponsors Joe made motion to have TITH trophy sponsors prepay before any advertising.  Motion 2nd by Dennis.  Voted on 8 in favor 0 opposed.  Motion passed.

3.      If no positive cash flow by end of 2007 hold $1500 distributed for banquets.     Motion not 2nd.

4.      Put 50/50 raffle money being collected at HS and MX into an account to draw interest and earmark the money just for banquet.  Tom as well feels money needs to be counted as income and accounted for.  The mx chairman and hs chairman are not agreeable to this and will not continue to do it if forced to turn money over to Joe.  Also would not state how much they have collected.

 

Joe proposed we raise the amount from $2 to $5 that we charge the clubs for the congress fee per sanction.  The clubs benefit from our listing events on website and newsletter.  It will be discussed at next meeting.

 

Discussion on whether there is a need to form a committee to develop a resolution to AMA regarding sanctioning tracks that don’t have a D11 sanction.  Decided to talk to Tom Kreager first since he is district liaison for AMA task force.

 

Discussion on whether there could be some way to penalize clubs who are not checking for D11 cards.  This is our biggest source of income and there are several tracks that hardly submit D11 applications per Mitzi.  A proposal will be written by Dennis Deeter to penalize tracks for not checking to see if a rider has purchased a D11 card.

 

Janet made a motion to adjourn.  Seconded by Mary.

 

Recorded by Mitzi Barnes, D11 office manager

Next meeting: August 28, 2007

 

C Petitions

Approved:

Mark Peters  834071                             Sam Cordetti  839290                             

Richard Carnes 961842                         Brandon Elkins

Tristan Dunlap                                       Alfred Leisure 

Luke Carey  956419                              Brian Cavinder

Jordan Detty  939201                             Michael Robinson Jr

Robert Parsley                                        Michael Thacker

Scott Wills                                              Justin Shoults

Levi Rayburn                                          Jerrod Brydon

Todd Downing                                        Justin McHaney  946761

Christopher Baldrick  834128

Ian Roth   938053                                   Denied

Grant Smith                                            Anthony Calland 809697

Nathan Collins 

Joe Baesmann  858189

Chad Egelhoff 

 

Proposals read at meeting:

#08-07

Proposal Submitted by Marie Barnhart July 31, 2007

Article V Harescrambles

Section A

Change wording to riders listed in the top 6 at year end in any other class except youth classes, would not be eligible to ride the novice class the following year.  This change is needed because the youth riders are not ready to compete against an average of 60 bikes compared to 20 riders.  They are also not ready or physically fit enough to race twice as long. 

 

 

 

 

#09-07

Proposal Submitted by Marie Barnhart July 31.2007

Article X District 11 year end awards

Section C

Change youth trophy –top points getter to micro trophy top point getter and mini trophy top point getter.  The competition between micro riders and mini riders is not the same.  Micro riders ride less than ½ of the course that mini riders ride.  Having just a youth trophy is an unfair competition putting 4 years olds against anyone up to 15 years old.

 

#10-07

Proposal Submitted by Marie Barnhart July 31.2007

Article V Harescramble

Section C

Add referee report must include top 14 micro riders and top 14 mini riders.

This would be done so that the top points getter for each could be tracked.

 

#11-07

Proposal Submitted by Marie Barnhart July 31.2007

Article II Rider Point System

Section B

Change that any protest or concerns involving year end point standings must be brought to D11 attention no later than 14 days prior to that division’s banquet dinner.  This change is needed due to available dates for year end banquets.

 

 

#12-07

Proposal Submitted by Marie Barnhart July 31.2007

Article V Harescrambles

Section A

 Due to the amount of riders receiving year end awards for riding 10 or fewer events during the race season, add - in order to qualify for year end awards a rider must ride 50% of the events scheduled at the Sanction meeting.

 

#13-07

Proposal Submitted by Rick Landis July 31.2007

Article III Motorcross

Section D

Arenacross style races will pay on a 10 point scale for district overall awards.

This change would be due to the fact they only run 1 moto for these races and the fact that they can sometimes have 2 winners for the same class because they don’t run qualifiers for the class just run two separate races when too many for the gate.  With the number of fair races riders who only ride races with 2 moto format don’t have a chance if they don’t race fair races to be at the top in points.

 

#14-07

Proposal submitted by Tom Dotson July 31, 2007

Article V Harescramble

Section A

Open "A" - (PRO) top 14 riders from the year before, and any rider wishing to ride in the class. "A" riders are only for 1-year or while the rider is in the top 14. Any size motorcycle may be used. All riders, regardless of age finishing in the top 14 in the prior season must ride open “A" (Pro) class. Once you ride "A", you must remain "A" for the remainder of the season.